Free Golf Cart Bill of Sale Template

A golf cart bill of sale is a written record that transfers ownership of a golf cart from a seller to a buyer. It names both parties, describes the cart, and states the price along with the terms of the sale.

Carts occupy an unusual middle ground. They are too substantial to hand over on a handshake, yet most never receive a title the way a car does.

That gap is what the form fills. It ties a specific serial number to a specific date, a specific price, and two named people.

Values have climbed, too. A refurbished cart with a lithium pack and street-legal equipment can cost as much as a used car, which makes an informal sale a real risk for both sides.

The document stays simple. One page, completed carefully and signed by both parties, covers what a private sale involves.

Use a golf cart bill of sale whenever a cart changes owners and either side wants proof of the transfer. Cash sales, trades, and gifts all count.

Common situations:

• Buying a used cart from a neighbor in a golf or retirement community — records the price and the condition
• Selling up when you move away from a cart-friendly neighborhood — closes out your responsibility
• Buying a retired fleet cart from a course or a resort — captures hours, battery age, and any refurbishment
• Selling a customized or lifted cart — documents the wheels, lift kit, seats, and audio that carry the value
• Passing a cart to a family member — confirms a gift rather than a loan

Dealers and refurbishers keep the same paperwork on trade-ins. Likewise, some communities ask for proof of ownership before they issue a decal or a gate pass.

A complete form answers four questions: who, what, how much, and on what terms. Work through each before anyone signs.

Buyer and Seller Details

List full legal names, addresses, and a phone number or email for both parties. If a course, a club, or a dealership is selling, use the business name and note who signs for it.

Description of the Cart

Describe the cart closely enough that it could not be mistaken for another. Include:

• Make, model, and year
• Serial number and, where fitted, a VIN
• Gas or electric, plus the motor or engine details
• Battery type, voltage, and approximate age on an electric cart
• Seating capacity and body color
• Hours on the meter, if one is fitted
• Aftermarket work: lift kit, wheels, seats, enclosure, lights, or audio

The serial number matters most. Find it on the frame or under a seat, then check it against the form before money moves.

Price and Payment

State the amount and how it was paid. For a trade or a gift, describe that instead of leaving the line blank.

Terms of the Sale

Write down what you agreed: an as-is sale, a short test period, a pickup deadline, or the chargers and accessories included in the deal.

On an electric cart, the battery pack is the single biggest variable in value, and it is the detail sellers most often gloss over.

Ask before you commit:

• Battery type — lead-acid or lithium — and the pack voltage
• Installation date, and whether the pack has ever been replaced
• Realistic range on a full charge, not the range when new
• Whether the charger is included, and which connector it uses
• On a gas cart, engine hours and recent service history

Modifications need their own lines. A lift kit, oversized wheels, a rear seat, a windshield, or a sound system can add real money, and a buyer who assumed they were included has a fair complaint when they are not.

Street-legal equipment deserves particular care. Lights, mirrors, seat belts, turn signals, and a windshield are often fitted so a cart can leave private property, so note exactly what is installed.

Tip: Photograph the serial number, the battery labels, and the whole cart before the handover, then keep the images with your copy. Rules on where carts may be driven and whether they must be registered differ from place to place, so check your state’s official website and ask your community or local authority what they require.

Whether a golf cart bill of sale is enough on its own depends on where you drive and who is asking. The form records a private transaction; it does not title or register anything.

Confirm a few points before you sign:

• What your state’s official website says about titling or registering carts and low-speed vehicles
• What your city, county, or homeowners association requires for use on local roads and paths
• What your insurer wants in order to cover the cart under a policy
• Whether the other party or a titling office wants a notarized signature

The picture changes once a cart leaves private property. If you plan to drive on public roads, or if the cart has been converted for street use, a local attorney or your licensing office can tell you what else is involved.

Sign once every detail is right, because correcting a signed form is harder than filling it in properly. Both parties should print their names, sign, and date the same copy.

Then finish the handover:

1. Give the buyer and the seller each a signed copy, on paper or as a PDF.
2. Hand over keys, chargers, manuals, and any service records.
3. File whatever your titling or registration office asks for, if it applies.
4. Update your community decal, gate pass, or parking registration.
5. Adjust insurance so coverage follows the correct owner from the sale date.

Notarization is uncommon on a cart sale. Even so, a high-value custom build or a titled low-speed vehicle sometimes calls for it, so ask first and check what the notary needs.

Ready to start? With Document Genius, you can answer a short set of questions, generate your golf cart bill of sale form, and download a signature-ready copy in minutes.