Free UTV Bill of Sale Template

A UTV bill of sale is a written record that transfers ownership of a utility task vehicle, often called a side-by-side, from a seller to a buyer. It names both parties, describes the machine, and states the price and the terms.

These machines lead a double life. The same side-by-side that hauls feed and fence posts on a weekday spends the weekend on trails, and buyers come from both worlds.

Prices have climbed accordingly. A well-equipped four-seat machine with a cab and a winch can cost as much as a new car, which puts an informal sale well out of its depth.

Accessories are a large part of the value. Winches, roofs, windshields, light bars, tracks, and bed liners are added by nearly every owner, and each one is easy to argue about afterward.

The form stays simple. One page describing the machine, what came with it, the price, and the terms covers a private sale.

Use a UTV bill of sale whenever a side-by-side changes owners and either side wants proof of the transfer. Cash sales, trades, and gifts all count.

Common situations:

• Selling a side-by-side at the end of a hunting season — records hours, condition, and every accessory
• Buying a used machine from a private seller — captures the VIN and what you were told
• Selling a farm or ranch machine with a working history — describes hard use honestly
• Trading toward a larger or newer unit — documents the value each side assigned
• Passing a machine to a family member — confirms a gift rather than a loan

Dealers keep the same record on trade-ins. Likewise, a riding area, a club, or an insurer may want proof of ownership before it issues a permit or a policy.

A complete form answers four questions: who, what, how much, and on what terms. Work through each before anyone signs.

Buyer and Seller Details

List full legal names, addresses, and a phone number or email for both parties. Where a farm or a business owns the machine, use the entity’s legal name and note who signs for it.

Description of the Machine

Describe the side-by-side closely enough that it could not be confused with another. Include:

• Make, model, and year
• VIN, plus the engine serial number
• Engine displacement and drive type
• Seating capacity, since two-seat and four-seat models differ in value
• Hours on the meter and odometer reading
• Color, and any wrap or graphics
• Registration or plate number, if the machine is registered

Accessories Included

List everything travelling with the machine: winch, roof, windshield, doors, cab, heater, light bar, bed liner, sound system, tracks, or a spare set of wheels.

Price and Terms

State the amount and how it was paid, then record what you agreed: an as-is sale, a test drive, a pickup deadline, or who arranges transport.

A side-by-side used on a ranch has lived a very different life from one used on weekend trails, and the difference rarely shows in a photograph.

Go through this before money moves:

• Hours and mileage, and whether the two look consistent with each other
• Belt condition and service history, since the drive belt is a common wear item
• Suspension, A-arms, and steering for signs of hard impact
• Whether the machine has been submerged, rolled, or rebuilt
• Any outstanding loan or lien on the machine

Accessories need naming, not summarizing. A winch and a cab are worth real money on their own, and a buyer who assumed they were included has a fair complaint when the machine turns up without them.

Compare the VIN on the frame with every document the seller produces, and look for signs the plate has been disturbed.

Tip: Photograph the VIN, the hour meter, and each accessory before the handover, then keep the images with your copy. Titling and off-highway vehicle registration rules differ from place to place, so check your state’s official website and your local titling office before you sign.

Whether a UTV bill of sale is enough on its own depends on where you ride and who is asking. The form records a private transaction; it does not register or title the machine.

Check these before you sign:

• What your state’s official website says about titling and off-highway vehicle registration
• What a riding area, a park, or a trail system asks for as proof of ownership
• Whether the machine can be made street-legal where you live, if that matters to you
• Whether a lender holds a security interest in the machine

Requirements for off-highway vehicles differ widely, so a machine that is straightforward in one area may need extra paperwork somewhere else. If a loan, an injury claim, or a business sale is involved, talk with a local attorney first.

Sign once the VIN, the hours, and the accessory list are accurate, since those are the details a later dispute turns on. Both parties should print their names, sign, and date the same copy.

Then finish the handover:

1. Give the buyer and the seller each a signed copy, on paper or as a PDF.
2. Hand over the title, keys, manuals, and any service records.
3. File whatever your titling or registration office asks for, if it applies.
4. Update or cancel insurance so coverage matches the new owner from the sale date.
5. Keep your copy with the photos and the VIN record.

Notarization comes up on higher-value machines and where a titling office is involved. Ask the other party first, then check what the notary needs from each of you.

Ready to start? With Document Genius, you can answer a short set of questions, generate your UTV bill of sale form, and download a signature-ready copy in minutes.