Free Non-Renewal Lease Letter Template

A non-renewal lease letter is a written notice stating that a lease will end on its current expiration date and will not be extended. Either a landlord or a tenant can send this letter when they do not plan to continue the rental relationship.

This letter creates a clear record of intent and helps both sides plan next steps, such as move-out timing, inspections, and deposit returns. With Document Genius, you can generate a clean, professional notice that aligns with common lease and notice requirements.

If you are ending a lease early rather than at expiration, you may need a different document, such as a lease termination agreement.

Non-renewal letters must follow notice periods set by state law and the lease itself. While requirements vary, common timelines include:

• 30 days’ notice for many month-to-month leases
• 60 days’ notice for some long-term leases, depending on the state and length of occupancy

Always check your lease and local rules before sending notice.

Landlords must also comply with fair housing laws. Non-renewal decisions cannot be based on protected characteristics.

Use a non-renewal letter when the lease is ending as scheduled and you do not want to continue.

Common situations include:

• A landlord plans to change how the property is used
• A tenant is relocating or changing housing plans
• Both parties prefer not to extend the lease term
• The lease is ending, and neither side wants a renewal

If the lease will continue but with updated terms, consider a lease amendment or renewal instead.

A clear non-renewal letter is short, direct, and specific. Follow these steps to avoid confusion.

1. Identify Who Is Sending the Notice

State whether the sender is the landlord or the tenant. Notice rules can differ depending on who initiates the non-renewal.

2. Reference the Existing Lease

Include the lease start date and end date. This confirms which agreement the notice applies to and reinforces the scheduled end of the lease.

3. List the Property Details

Add the full property address. If the lease covers a room, unit, or shared space, specify that clearly.

4. Confirm the Notice Period

State the date the notice is given and the lease end date. Make sure the timing meets your lease and state requirements.

5. Sign and Deliver the Letter

Sign and date the letter. Then deliver it in a way allowed by the lease, such as certified mail, email, or in person.

6. Outline Next Steps

Briefly note what happens next, such as:

• Move-out date and time
• Inspection scheduling
• Security deposit handling

If you need to request unpaid rent or other amounts after move-out, a demand for payment letter can help document that request.