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Free Letter of Recommendation Template

Write a personalized letter of recommendation that highlights someone's strengths, achievements, and potential. Use our customizable template to confidently recommend a student, employee, or colleague for their next opportunity.

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1,986 Ratings
  • Duration 3 min
  • Download as PDF and Word
  • E-sign included

Written by Josh Sainsbury | Attorney-Reviewed by Nicole Rhim, J.D.

How It Works?

1

Answer a Few Questions

Provide key details about the person, including their skills and relationship to you.

2

Review and Customize

Edit the letter to match the opportunity and highlight their strengths.

3

Download and Share

Save your letter and send it confidently to employers or schools.

Table of Contents

  1. What Is a Letter of Recommendation?
  2. How to Write a Letter of Recommendation

What Is a Letter of Recommendation?

A recommendation letter is a formal letter that supports someone’s application for a job, school or other opportunity. It describes how you know the person and why you think they’re a great candidate.

These letters are often used for:

  • Job applications
  • Internships
  • College and graduate programs
  • Scholarships or awards
  • Volunteer roles

A good letter can make a strong impression on decision-makers by offering insights that a resume or application alone can’t provide.

Who Can Write a Letter of Recommendation?

Anyone who knows the applicant well and can speak to their qualifications. This could be a:

  • Supervisor or manager
  • Professor or teacher
  • Coach or mentor
  • Colleague or classmate (for peer recommendations)

Choose someone who knows the applicant’s work, character, and achievements.

How Long Should a Letter of Recommendation Be?

Keep it concise; about one page is best. Focus on the most relevant examples and avoid repeating details already in the applicant’s resume.

How to Write a Letter of Recommendation

Follow these steps to write a strong letter that clearly supports the applicant:

1. Begin With a Clear Statement of Support

Start by saying who you are, how you know the applicant, and that you’re recommending them.

To start your letter, use a formal greeting such as “Dear [Hiring Manager/Admissions Committee/Scholarship Panel],” and then state your recommendation with something like “I’m pleased to recommend Maya Johnson for the Digital Marketing Associate role at SkyTech Solutions.”

How to Format a Letter of Recommendation?

Use a clear structure: opening paragraph (purpose and relationship), 1–2 body paragraphs (strengths and examples), and a closing paragraph (final endorsement and contact info). Keep it to one page.

2. Describe Your Relationship

Explain your connection to the applicant. Mention how long you’ve known them and in what capacity.

Example: “As Maya’s team lead for the past two years, I’ve watched her grow into a confident digital strategist.”

3. Highlight Key Qualities and Achievements

Share specific strengths and achievements that show why the person is a great fit. Include examples when possible.

Example: “Maya increased our email campaign conversion rates by 45% in just six months.”

5. Use a Professional but Supportive Tone

Stay formal but genuine. Avoid overhyping or vague praise; be sincere and specific.

6. Close With a Strong Endorsement

Reaffirm your support and invite the recipient to contact you with any questions.

Example: “I highly recommend Maya for this role and am happy to provide more details if needed.”

How to End a Letter of Recommendation

  • Reiterate your support: “I fully endorse [Name]…”
  • Offer to provide more info
  • Close with “Sincerely,” followed by your name and title

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