Free Reference List Template

A reference list is a document that includes the names and contact details of people who can speak to your skills, character, or experience. Employers often ask for this list during the hiring process to verify your background.

It’s separate from your resume and should only be shared when requested. Each reference should be someone who knows you well enough to give honest, relevant feedback—like a former manager, coworker, or personal contact.

If you’re asked to provide references with your resume, format the list clearly and consistently. Here’s how to do it:

For Professional References

List former supervisors, managers, or coworkers who can speak to your work ethic and performance.

Example Format:

• Name: Alex Reyes
• Job Title: Marketing Manager
• Company: Brightway Media
• Phone: (555) 123-4567
• Email: [email protected]

For Personal References

Choose people who know you well and can speak to your character, such as teachers, family friends, or mentors.

Example Format:

• Name: Jamie Lee
• Relationship: Family Friend
• Known For: 10 years
• Phone: (555) 987-6543
• Email: [email protected]

To write a strong reference list, keep it clear, consistent, and professional. You can format it yourself or use a customizable template from Document Genius to save time and avoid mistakes.

1. Choose the Right Contacts

Choose 3 to 5 people who can speak positively about your work, reliability, or character. If possible, include a direct supervisor or someone who managed you.

2. Gather Contact Information

For each person, include their:

• Full name
• Job title (or relationship if personal)
• Company or organization (if applicable)
• Phone number
• Email address

Be consistent with formatting—this makes the list easier to scan.

3. Add a Title

At the top of the page, include a title like “References for [Your Name]”. This helps identify the document and connects it to your job application.

4. Save and Send as Needed

Save your list as a separate document. Only submit it when requested, either with your resume or after an interview.

Yes, always ask first. Your references should know they’re on your list and feel comfortable recommending you.

This gives them a chance to prepare, confirm their contact details, and be ready in case a hiring manager reaches out. Surprising someone with a reference call can lead to confusion—or a missed opportunity.