Free Purchase and Sale Agreement Template

A purchase and sale agreement helps two parties document a basic sale. It works well when you need a clear written record of what is being sold, the price, the timeline, and how you will complete the transfer.

If your deal is more specific, you can use a dedicated template instead:

• Use a purchase and sale agreement template for everyday sales of goods, personal property, or simple assets.
• Use a real estate purchase agreement when you are buying or selling a home, condo, land, or commercial property.
• Use a business purchase agreement when you are buying or selling a business, business assets, inventory, customer lists, goodwill, or liabilities.

A strong purchase and sale agreement template stays simple, but specific. It should answer, “Who is selling what, for how much, and when?”

Include:

• Parties. Full legal names, addresses, and contact details for each party.
• Items or assets being sold. A clear description, plus serial numbers, model details, or a list attachment when helpful.
• Purchase price. The total amount, plus any deposit, and when payment is due.
• Payment method. For example, cash, bank transfer, cashier’s check, or installments.
• Timeline. Key dates for inspection (if any), pickup or delivery, and the final transfer.
• Condition and warranties. State whether the sale is “as-is,” and list any promises the seller is making.
• Risk of loss. Clarify who is responsible if something is damaged before handoff.
• Dispute terms. A simple path for resolving disagreements, plus governing state law.
• Signatures. Signature lines, dates, and any witness or notary block if you choose to add one.

Tip: If you need to show ownership transfer for a vehicle or high-value item, a bill of sale may be a better fit than a general purchase and sale agreement template.

Document Genius makes a purchase and sale agreement template easier because you answer simple questions, and the document fills in as you go. Then you can download it, e-sign it, and save it in one secure place.

Step 1 – Add the Buyer and Seller

Enter each party’s legal name and contact information. Also, confirm who has authority to sign if a business is involved. Then double-check spelling. Small errors can create delays later.

Step 2 – Describe What Is Being Sold

Write a clear description of the items or assets. For example, include:

• Quantity.
• Condition notes.
• Serial numbers, if available.
• Photos or an attachment list, if helpful.

Be consistent. If your payment schedule refers to “the equipment,” the description should also use that term.

Step 3 – Set the Price and Payment Terms

Add the total price. Then choose how the buyer will pay:

• Full payment by a set date, or
• A deposit now and the balance later, or
• Installments with due dates.

If you are using installments, a promissory note can help you track repayment terms more clearly.

Step 4 – Confirm Delivery, Pickup, or Transfer Details

State:

• Where the handoff happens.
• Who handles shipping, if any.
• When the buyer takes responsibility for the items.

This helps prevent confusion if there is a delay or a last-minute change.

Step 5 – Add “As-Is” Terms or Limited Promises

Many simple sales use “as-is” language. However, if the seller is making specific promises, list them clearly.

For example, you can state that an appliance “powers on,” or that a piece of equipment “includes all listed parts.” Keep it factual, and avoid vague statements.

Step 6 – Sign and Store Copies

Once the purchase and sale agreement template is complete, both parties should sign and date it. Then each party should keep a copy.

After you sign:

• Confirm the payment method and date
• Complete delivery, pickup, or transfer
• Save copies of the signed agreement and any attachments

If anything changes, update the deal in writing. Also, keep the terms consistent across receipts, add-ons, or follow-up messages.