Free As-Is Bill of Sale Template

An as-is bill of sale is a written record of a sale where the buyer agrees to purchase an item as-is, meaning with any known or unknown issues. It confirms the key details of the deal, including:

• Who sold the item and who bought it.
• What was sold.
• When and where the sale happened.
• How much was paid, and how it was paid.
• That the sale includes no warranties.

This matters because “as-is” language can affect warranty expectations under sales laws, especially for goods sold in everyday transactions.

If you want a general version, you can also use our bill of sale template to record the sale of personal property, vehicles, and other valuable items.

“As-is” means the buyer accepts the item in its current state at the time of sale. The seller is saying they are not promising that the item:

• Works properly.
• Is safe or defect-free.
• Will last for a certain period.
• Meets a specific purpose.

Even with an as-is sale, it’s still smart to be honest about what you know. For example, listing a known issue can prevent misunderstandings later, and it keeps the paper trail clear.

If you’re selling a used vehicle through a dealer, federal rules also require a Buyer’s Guide disclosure, including an “As Is – No Warranty” option when applicable.

An as-is bill of sale is common when someone wants a clean, straightforward sale with fewer post-sale disputes. It’s often used for:

• Used cars and other motor vehicles.
• Trailers, campers, and RVs.
• Boats and watercraft.
• Motorcycles and scooters.
• Bicycles and other personal property.
• Tools, equipment, and furniture.

A strong as-is bill of sale should be clear enough that a third party (like a DMV or a bank) can understand the transaction without guessing. Include:

• Buyer and seller details: Full legal names and addresses.
• Item description: What it is, identifying details, and condition notes.
• Sale date and location: City and state where the transfer happened.
• Purchase price: Total amount paid.
• Payment method: Cash, cashier’s check, bank transfer, or other method.
• As-is statement: Language confirming there are no warranties.
• Signatures: Buyer and seller signatures and dates.

For vehicles, add identifying details like:

• Year, make, and model.
• Odometer reading (if applicable).
• VIN (vehicle identification number).

A VIN is a 17-character identifier used to match the bill of sale to a specific vehicle. You can verify a VIN using the NHTSA VIN Decoder.

Use these steps to create a bill of sale that’s easy to understand and easy to use later.

Step 1 – Enter the Sale Details

Start with the date, the state, and the general type of property being sold. This helps connect the document to the correct location and transaction.

Step 2 – Add the Buyer and Seller Information

List each party’s key details so the document is clear and easy to verify later.

• Full legal name.
• Address.
• Phone number (optional, but helpful).
• Email address (optional).

Step 3 – Describe the Item Clearly

Write a description that is specific enough to avoid confusion.

• What the item is (vehicle, trailer, furniture, equipment).
• Color, size, brand, model, or serial number.
• Current condition (working, needs repair, cosmetic damage).
• Known issues (if any).

For vehicles, include the VIN so the record matches the title and registration documents. You can double-check it using the NHTSA VIN Decoder.

Step 4 – Add the Price and Payment Method

State the total sale price and how the buyer paid. This can matter for taxes, registration, and personal records, so keep it accurate.

Step 5 – Include Clear As-Is Language

Your as-is section should confirm that:

• The buyer accepts the item in its current condition.
• The seller makes no promises or warranties.
• The buyer is responsible for repairs after the sale.

This is the part that sets an as-is bill of sale apart from a standard sale record. For more context, see UCC guidance on excluding warranties.

Step 6 – Sign and Keep Copies

Both parties should sign and date the document. Then keep copies for your records.

• Give a copy to the buyer.
• Keep a copy for the seller.
• Save a digital copy in case you need it later.

Usually, no. Many as-is bills of sale are valid with signatures alone.

However, some states, agencies, or lenders may prefer notarization for certain transactions, especially vehicles or high-value items. If you are unsure, check your state’s DMV guidance before the sale is final. For example, see Indiana’s overview of proof of vehicle ownership and bills of sale.