Free Firearm Bill of Sale Template

A firearm bill of sale records the transfer of a firearm from one person to another. It typically includes the buyer and seller’s names, the firearm’s make and model, the serial number, the transfer date, and the agreed price.

This record helps both parties keep proof of when ownership changed. For example, if the firearm is later lost, stolen, or traced in an investigation, the bill of sale can help clarify responsibility.

How Is It Different From ATF Form 4473?

A firearm bill of sale is a private record between the buyer and seller. ATF Form 4473 (Firearms Transaction Record) is used when a Federal Firearms Licensee (FFL) transfers a firearm to a non-licensee and supports the required background check process.

A firearm bill of sale is most commonly used for private transfers where state law allows them. Even when it is not legally required, it helps document the terms and timing of the transfer.

It is especially useful in states with additional rules, such as background checks, waiting periods, permits, or registration. If you are unsure what applies, review your state requirements before completing the transfer.

The Bureau of Alcohol, Tobacco, Firearms, and Explosives (ATF) also outlines best practices for private sellers. You can review its guidance on best practices for private firearm transfers.

A clear firearm bill of sale is factual, complete, and easy to verify later. Keep the language simple and make sure it aligns with any related paperwork required in your state.

Step 1 – Confirm the Transfer Is Legal

Firearm laws vary by state, and federal rules may also apply. If either party lives in a different state, the transfer typically must go through an FFL in the recipient’s state.

Step 2 – Add the Seller’s Information

List the seller’s full legal name and current address. Many people also include contact details so questions can be resolved later if needed.

Step 3 – Add the Buyer’s Information

Enter the buyer’s full legal name and address. Matching the format used for the seller helps keep the document consistent and easy to review.

Step 4 – Describe the Firearm

Identify the firearm clearly so it cannot be confused with another item. Include the make, model, caliber or gauge (if applicable), and serial number.

Step 5 – List the Price and Transfer Terms

Record the agreed price, the payment method, and the date of transfer. If the firearm is being transferred as a gift, clearly state that the price is $0.

Step 6 – Note Condition and Included Items

Note the firearm’s condition and list any items included in the transfer, such as a case or accessories. Keep this section short and objective.

Step 7 – Sign and Keep Copies

Both parties should sign and date the bill of sale. Each person should keep a copy in a safe place for future reference.