Free ATV Bill of Sale Template

An ATV bill of sale is a written record that confirms an all-terrain vehicle has been sold from a seller to a buyer. It usually includes the ATV’s details (like the VIN), the purchase price, and both parties’ signatures.

Buyers often use a bill of sale to help with registration, insurance, or proof of ownership. Sellers can also use it to show they transferred the ATV and are no longer responsible for it.

Step 1 – Prepare Your ATV

A little prep can help you sell faster and reduce negotiations.

• Inspect the ATV for damage, leaks, worn tires, or battery issues.
• Handle basic maintenance, like fluids, brakes, and spark plugs.
• Clean it thoroughly, including plastics, controls, and footwells.

Step 2 – Set a Fair Price

Price it based on real-world condition, not just what you hope to get.

• Compare similar listings by year, make, model, and condition.
• Use valuation tools like Kelley Blue Book ATV values and J.D. Power ATV pricing to sanity-check your number.

Step 3 – Create a Clear Listing

A strong listing reduces back-and-forth and attracts serious buyers.

Include:

• The make, model, year, and VIN
• Mileage or hours (if available)
• Known issues, repairs, upgrades, and included accessories
• Clear photos in good lighting (all sides, tires, and any damage)

Step 4 – Screen Buyers and Confirm Details

Before you meet, confirm basics like price, pickup plan, and payment method.

Also, consider running a theft or salvage check using the VIN. For example, NICB’s free VINCheck can help spot certain theft or salvage records reported by participating insurers.

Step 5 – Agree on Terms

Talk through the details that can cause problems later, such as:

• Whether the ATV is sold “as-is”
• Whether accessories are included (trailer, ramps, winch, helmets, extra keys)
• Whether a deposit is required, and if it is refundable

Step 6 – Complete the ATV Bill of Sale

Use Document Genius to build the form step by step, then review it together.

Make sure it matches what you agreed on, including:

• Purchase price
• Payment timing (paid in full, deposit plus balance, or payment plan)
• ATV details (especially VIN)

Step 7 – Finish the Handover

Once payment is made (or the deposit is received, if you agreed to that), complete the exchange.

• Provide a signed copy of the bill of sale to the buyer.
• If you want written proof of payment, you can also issue a receipt.
• Remove any personal items and hand over keys, manuals, and accessories.

A good ATV bill of sale is specific and easy to verify. Include:

• Buyer and seller details: Full names, addresses, and contact information
• ATV description: Make, model, year, body style, and color
• VIN: The most important identifier for an ATV sale
• Odometer or usage reading: Miles or hours (or a note if unknown)
• Purchase price: Total price and how payment will be made
• Sale terms: Whether it is “as-is” or includes any warranty
• Signatures and date: Signed by both parties, with the sale date clearly listed
• Notary or witness line (if needed): Some states require extra formalities for certain registrations, so confirm local rules before signing

If you are selling a similar off-road vehicle (like a side-by-side or utility vehicle), you can still start with a bill of sale template and customize the vehicle details in the guided form.