Free Trailer Bill of Sale Form

A trailer bill of sale is a written record that transfers ownership of a trailer from the seller to the buyer. It lists identifying details about the trailer, confirms the sale terms, and helps both parties keep a clear paper trail.

Many buyers also use a trailer bill of sale when registering or titling a trailer, since requirements can vary by state and trailer type. Some states ask for a bill of sale as part of the registration process. For example, Rhode Island lists a bill of sale among required documents for trailer registration.

If you need a more general form for personal property, you can also use our bill of sale template and customize it for your sale.

You can use a trailer bill of sale for many common trailer types, including:

• Utility trailers: Open trailers often used for hauling supplies, furniture, or equipment.
• Enclosed trailers: Covered trailers that protect cargo from weather and road debris.
• Boat trailers: Trailers designed to support and launch watercraft.
• Dump trailers: Trailers with hydraulic lift features used for gravel, dirt, or debris.
• Flatbed trailers: Open, flat platforms used for oversized or irregular loads.

A strong trailer bill of sale should be specific enough that someone reading it later can understand the sale without guessing. Include:

• Buyer and seller information: Full legal names and addresses.
• Trailer description: Make, model, year, and trailer type.
• VIN or serial number: A unique identifier tied to the trailer.
• Physical details: Color, weight, dimensions, or other identifying features.
• Sale price: Total amount paid.
• Payment method: Cash, cashier’s check, bank transfer, or other method.
• Condition and warranties: Whether the trailer is sold as-is or with a warranty.
• Date of sale: The day ownership transferred.
• Signatures: Buyer and seller signatures and dates.

If your trailer has a VIN, you can verify it using the NHTSA VIN Decoder. NHTSA’s VIN resources also support trailer VIN lookups through its vPIC system.

Use these steps to create a trailer bill of sale that’s clear, accurate, and easy to use for records or registration.

Step 1 – Gather Buyer and Seller Information

List the buyer and seller’s key details so the document clearly shows who agreed to the sale.

• Full legal name.
• Address.
• Phone number (optional, but helpful).

Step 2 – Describe the Trailer

Describe the trailer with enough detail that it can’t be confused with another trailer. Include:

• Make, model, and year.
• VIN or serial number.
• License plate number (if it already has one).
• Weight, deck size, or dimensions (if relevant).

If the trailer will be registered or titled, accurate identification details are especially important. Some DMVs may request the VIN or serial number as part of the process. For an example of required documents, see Rhode Island’s trailer registration checklist.

Step 3 – Note Any Add-Ons or Accessories

Trailers often come with extras that affect value. List add-ons so both parties agree on what is included in the sale.

• Ramp gate or side rails.
• Tie-down points or winches.
• Spare tire, jack, or mounted toolbox.
• Any removable accessories included in the purchase.

Step 4 – Outline the Trailer’s Condition

Describe the condition using clear terms like new, excellent, good, fair, or needs repair. Also note any known defects or damage so expectations are aligned.

Step 5 – Define the Terms of the Sale

Add the sale price, payment method, and date of sale. Then clarify whether the trailer is sold as-is or with any warranty. If you plan to sell with no warranties, consider using clear as-is language. “As-is” wording can affect warranty expectations under sales law.

Step 6 – Sign and Keep Copies

Both parties should sign and date the bill of sale. Then keep copies for your records.

• Give a copy to the buyer.
• Keep a copy for the seller.
• Save a digital copy in case you need it later.

Usually, no. Many trailer bills of sale are valid with signatures alone.

However, notarization rules can vary based on your state, the trailer type, and how the trailer is titled or registered. If you are unsure, check your state’s motor vehicle agency before finalizing the sale.